Expense Reimbursement Policy and Procedures

A. General

In your capacity as either a PA Representative for your child’s class or a Committee Chair, you may be required to make certain purchases and thus, incur certain expenses, relating to specific school-sanctioned activities or events of your class/committee (“Permitted Expenses”). Permitted Expenses include items such as:

• Class Events: e.g., food, beverages and paper supplies for welcome party, holiday party, or other class get-togethers

• Teacher Gifts: e.g., supplies; photo-book printing services

• Committee Events: all Committee-related expenses budgeted and pre-approved by the Mandell PA President, Mandell PA Treasurer and Mandell Finance Department

• Other expenses that receive approval by the Mandell PA President prior to incurring an expense

All Permitted Expenses will be reimbursed by the Mandell PA in accordance with this expense reimbursement policy and the procedures set forth below. Please note, however, that no expense will be reimbursed if it (i) is not a Permitted Expense or (ii) falls outside of the applicable PA-designated budget for your class or committee, except as otherwise approved by the Mandell PA President prior to incurring expense.

If you have any questions or concerns regarding a particular class or committee expense, please contact your assigned PA Division Representative prior to incurring such expense to discuss and/or acquire the appropriate PA approvals.

B. Procedure

• All expenses must be submitted for reimbursement within two (2) months of being incurred.

• The Expense Reimbursement Package must be completed in its entirety as your reimbursement request will not be processed with incomplete information. The Expense Reimbursement Package includes:

1. Expense Reimbursement Form: The Expense Reimbursement Form must be filled-out completely. A copy of the form can be found by clicking here.
2. Receipts and Other Supporting Documentation: A copy of the receipt or other supporting documentation evidencing each specific expense for which you are seeking reimbursement must accompany the Expense Reimbursement Form.

Note: Please keep a copy of the Expense Reimbursement Form and your associated receipts or other supporting documentation for your records.

The Mandell PA Treasurer must approve all expenses listed in the Expense Reimbursement Package in writing, either by handwritten signature or electronically via an email response to an electronically-submitted Expense Reimbursement Package.

Mandell PA Treasurer
Cynthia Taylor
(646) 319-7335
mandell.patreasurer@mandellschool.org

C. The Expense Reimbursement Package may be submitted to the PA in the following two ways:

The Mandell PA Treasurer will only contact you if there are any questions, concerns or problems regarding your request for reimbursement. Otherwise upon receiving Mandell PA Treasurer approval, your reimbursement request will be submitted by the Parents